Accounting Coordinator Job Description (2023)

Accounting CoordinatorJob Description

Support Finance / Accounting operations within the Organization

Assists in developing and implementing accounting procedures by analyzing current procedures

Responsible for the accounting and reconciliation of all PINs inventory for the company

Deposit tenant checks and retrieve wire payments daily, process payments in accounting system and update them on Accounts Receivable tracker

Detect and correct incorrect General Ledger accounting codes during Accruals

Assists the Senior Manager and Manager in month-end accounting close functions to include journal entries and account reconciliations

Check and enter all customer profiles and setup customer accounts in computerized accounting system

Assist Accounting Department in period end and year end close

Provide clerical assistance to the Accounting Department including filing, data input and miscellaneous administrative duties

Reconcile / Review / Record automated payment files, Lockbox, Paymentech

Process Return Items, NSF, stop payments, chargebacks, deposit adjustments

Train / Mentor OA Coordinator(s)

Experience processing payroll using ADP is ideal

Work with Controller and CFO/COO to analyze monthly job project P & L statements

Assist in preparation of monthly and quarterly senior management reporting of results

Create and run queries to prepare account reports and analysis

Our company is looking for an accounting coordinator. To join our growing team, please review the list of responsibilities and qualifications.

Responsibilities for accounting coordinator

• Support Creative and Production Management in vendor set up, time entry and invoice cross-checking
• Handle all front office duties as directed by the East Coast Managing Director
• Serve the needs of clients, vendors and other company contacts and all employees via telephone, email, fax and face-to-face communications
• Distribute faxes and mail, receive shipments and signs for and distribute all packages throughout the day
• Prepare and process a high volume of client invoices
• Match and process a high volume of vendor invoices against media insertion orders
• Coordinate with Media Planning teams to track client invoices against budgets
• Prepare, analyze, and provide commentary on weekly Job Actuals reports
• Meet monthly with Media Planning teams
• Resolve budget and/or actual variances

Qualifications for accounting coordinator

• Previous experience in the Advertising, Entertainment, and/or Media industry
• Experience with purchase orders / invoicing
• Provide excellent service by accurately completing assigned responsibilities in a timely, consistent manner with reliable follow-up
• Handle unique situations using judgment and discretion while leveraging management as necessary
• Utilize spreadsheets regularly for reporting to management
• Discretion in dealing with confidential and delicate materials and information required

Our company is growing rapidly and is searching for experienced candidates for the position of accounting coordinator. To join our growing team, please review the list of responsibilities and qualifications.

Responsibilities for accounting coordinator

• Processes receipts, invoices, journal entry and lease administration, by verifying accuracy of documentation and balances, compiling data and preparing appropriate forms and reports
• Communication of sales data to Local and Regional teams plus external stakeholders
• Ensure that all bank statements are reconciled on a timely basis and follow-up on old outstanding checks and reconciling items monthly
• Coding invoices and coordinating approvals per the schedule of authority
• Data entry, including invoices, expense reports, purchase cards and purchase orders
• Maintaining vendor files, including requesting for vendor W9s
• Update production job status reports (cost control reports) with actual charges, open purchase orders, estimates and billing
• Daily account reconciliation and time-sensitive same day processing of cash wires
• Fast-paced month-end close activities, intercompany settlements, and monthly reporting
• Requires an ability to perform critical activities (including reconciliation, variance analysis, journal entries, ) at a high level and within time constraints

Qualifications for accounting coordinator

• High standard of integrity and commitment to quality of work is a must
• Work schedule will include normal business hours with regular 1-2 nights/weekend days per month
• Experience reviewing and interpreting AIA contracts, General Contractors Pay Applications and other construction documents, management agreements, leases, work lease letters and the ability to create abstracts
• Must have the ability to work independently, exercise judgment and discretion
• Must be able to effectively present information and analysis and respond to questions from managers and clients
• 2 years of directly related experience in addition to college degree

Our growing company is looking to fill the role of accounting coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.

Responsibilities for accounting coordinator

• Collaborate with upstream and downstream customers to identify process efficiencies and also advocate internal controls
• Project lead on new/existing efforts
• Ensure invoices are routed and approved for payment in a timely manner
• Responsible for understanding the status of all PO and for resolving issues with the non-payment or receipt of invoices
• Perform daily PIN reconciliation of Great Plains versus the Quantum inventories, researching and resolving any discrepancies
• Accountable to ensure that all inventory items are properly approved, processed, and reconciled
• Responsible for month end General Ledger account reconciliation for all PIN inventory accounts
• Review daily bank activities for deposits, wires, and NSF checks and take immediate actions
• Collect Initial and Additional Security Deposit as per the License Agreement
• Process monthly automated credit card payments for Virtual tenants

Qualifications for accounting coordinator

• Prior work experience within real estate, property or facility management, and building operations is highly desirable
• Must have the ability to plan, organize and coordinate multiple projects
• Must have demonstrated accuracy, attention to detail, and multi-tasking skills with multiple accounts
• Must possess strong interpersonal skills to effectively work with client relationship managers, clients and as a team with other Account Platform Coordinators
• Vista a plus
• Must possess excellent technology, written and verbal communication skills, must possess strong interpersonal skills to effectively work with client relationship managers, clients and as a team with other Account Platform Coordinators

Our growing company is hiring for an accounting coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.

Responsibilities for accounting coordinator

• Review and audit monthly billing summaries prior to submission
• Compare each statement with the rent roll and approve posted rent and charges
• Perform monthly expense accrual entries
• Generate month-end and end-year general ledger closings
• Assist Senior Management in budgeting and strategic planning
• Research ledger for accurate information, send to property manager to review and advise what maintenance charges will apply
• Reconcile branch bank accounts and month end close entries relating to all bank accounts
• Prepare Sales Tax forms to all states and make necessary journal entries/and/or pay Sales Tax
• Enter receivable adjustments (ARAR)
• Prepare reports and reconciliations

Qualifications for accounting coordinator

• At least 2 years of experience in researching and analyzing data to determine root causes of problems and generate solutions
• 2+ years of experience in researching and analyzing data to determine root causes of problems and generate solutions
• 1+ year of PeopleSoft experience
• 2 years of college courses
• Availability for overtime as required
• Experience in multi-company environment, property management and PropertyWare is a plus

Our company is growing rapidly and is searching for experienced candidates for the position of accounting coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.

Responsibilities for accounting coordinator

• Assisting with various reports, accounting schedules, and other clerical duties as needed
• Prepare deposits of payments received via mail and post to correct accounts
• Prepare past due customer balances and distribute to sales teams
• Processes receipts, invoices, by verifying accuracy of documentation and balances, compiling data and preparing appropriate forms and reports
• Apply and post accounts receivables, age to proper customer accounts
• Code and key accounts payable to proper vendors
• Periodic coverage of customer service
• Arrange trucking with designated carrier for dealer deliveries
• Code freight invoices for approval
• P&O duties as assigned, help associates with Kronos, ITMS

Qualifications for accounting coordinator

• Forward thinking, organized, efficiency minded, and detail oriented
• College or university credits or degree in applicable discipline preferred
• Previous accounts payables experience preferred
• 2-3 years related experience in an Engineering/ Project Management environment
• Understanding of general accounting and financing
• Employee will report to client office location daily to report to work during normal business hours